World Congress Regulations

WORLD CONGRESS REGULATIONS

As approved by the Steering Committee of FISP

in Cres, Croatia, on Nov 22nd, 2011.

A. THE WORLD CONGRESS

1. In accordance with art 2 (g) of its Statutes, FISP aims to sponsor a World Congress of Philosophy,

normally every five years. The present Regulations govern the decision to hold a Congress, its

preparation and organisation, and the conduct of the event itself.

2. The Congress is to take place in accordance with the principles and rules set out in the Statutes and

Bye-laws of FISP.

 

3. FISP is responsible for the philosophical aspects of the Congress. The financial and logistic

arrangements are mainly the responsibility of the host Institution or Society.

4. The President of FISP is also President of the Congress.

B. SELECTION OF HOST OF THE CONGRESS

5. Invitations to host a World Congress will come from a philosophical institution, which will

normally be a member society of FISP. Hereafter in these regulations this body will be called the

“host institution”. More than one Society may combine for this purpose. One of these will lead the

presentation of the invitation.

Such invitations will be considered by FISP Steering Committee (CD) in the first instance, which will

decide whether they contain sufficiently detailed information for the invitation to be presented before

to the General Assembly of FISP. If it is the case, the General Assembly will hear presentations of

the invitations and will choose the most suitable bid. In principle, the CD will follow the indication

of the General Assembly. However, under extraordinary circumstances the CD may subsequently

vary this indication.

In case no bid had been submitted before the General Assembly preceding the World Congress to be

organized, the CD will be responsible for the choice of an appropriate venue.

6. A memorandum of agreement must be signed by FISP, represented by its President and Secretary-

General, and by the host institution. In this agreement the host institution must undertake to

guarantee the following:

6.1. unrestricted freedom of participation, irrespective of race, nationality, gender, religion,

political opinion, or other such ground;

6.2. financing of all aspects of the Congress, which shall include the travel and accommodation

expenses of the speakers and chairpersons in the plenary sessions and symposia as well as of

the members of the Bureau of FISP, the accommodation expenses of the members of the

CD of FISP, of the speakers of the endowed lectures, and of the two auditors of the

accounts of FISP, and any further financial provisions that may be specified in the financial

plan to be drafted by the President of the Organizing Committee together with the President

and the Secretary General of FISP;

6.3 the availability of premises and physical facilities suitable for the Congress;

6.4 the availability of all effective means of communication between FISP CD and the host

institution;

6.5 the publication of the Proceedings of the Congress;

6.6. an undertaking to respect and abide by all the provisions included in the present Regulations.

C. PREPARATIONS FOR THE CONGRESS

7. FISP will exercise, through its CD, control over the scholarly aspects of the Congress. It will

approve proposals for the overall theme, logo, and subsidiary themes of the Congress, for speakers at

each of the plenary sessions and symposia, for chairpersons of the Congress sections, for special

sessions, and for any other decision concerning the programme and the structure of the Congress.

The details of this work will be delegated to a sub-committee, to be called the International

Programme Committee. It will consist of a chair and ten members, of whom five will be members of

the CD and five will be proposed by the host institution. The chair will be a member of FISP CD.

The President and Secretary-general of FISP are members ex-officio of the International Programme

Committee.

At each stage in its preparation for the Congress, the International Programme Committee will report

to FISP CD for approval of its recommendations. All its proposals shall be submitted to a final

approval by the CD, unless it has been previously authorized to decide.

Invitations consequent on such decisions must be signed by the President of FISP, who is also the

President of the Congress.

8. Responsibility for all financial and technical arrangements will be left to an Organising Committee.

This body will have its membership and chairpersonship established by the host institution.

The Organising Committee will perform all the work involved in preparing and organising the

Congress at its venue. It will also be responsible for the work which is required after the Congress

other than what falls within the remit of the International Programme Committee.

The chair of the Organising Committee is responsible to FISP, as well as to the authorities within his

or her own country, for the smooth running of the Congress.

9. There will be a general call for papers in addition to those invited for plenary sessions and

symposia. Submitted papers will be examined under the responsibility of the Chair of the relevant

section. Each paper will either be accepted for inclusion in the relevant Section of the Congress or

will be rejected.

10. After the Scientific Committee has completed its work, an Executive Committee will be

appointed by FISP CD. It will consist of one chair and four members, of whom two will be

designated by the host institution. The Executive Committee will take over the work, under the

conditions previously defined, of the International Programme Committee, and will oversee

collaboration between FISP CD and the Organising Committee of the Congress.

D. MEETINGS AND PUBLICITY

11.The International Programme Committee, the Organizing Committee, the Executive Committee,

as well as any other ad hoc body to be appointed by FISP CD or by the host organization, will meet

according to periodicity established in the Memorandum of Agreement. The costs of such meetings

will be borne by the host institution. Between two meetings, they will conduct their business by

correspondence.

12. It will be the responsibility of the Organising Committee to publicise details of the Congress as its

preparation develops, and to assure an adequate international diffusion to the different

announcements, calls for papers, and circulars of the Congress. This will be done through a Congress

website, which will be updated at each stage of the planning, and through posters. The website shall

include all relevant information concerning the programme of the Congress, its logistics, travel and

accommodation arrangements, fees, and any other information that may be useful to potential

participants.

13. FISP will also give full publicity to the Congress through its website. This publicity will include

the general theme of the Congress, the themes of the plenary sessions and names of speakers at

them, details of the different sections, deadlines for submission of papers, timetable, and information

about travel and accommodation.

* * *

REGLES A SUIVRE DANS L’ORGANISATION D’UN CONGRES MONDIAL DE PHILOSOPHIE

La version française de ces règles est en train d'être préparée.

 

Regulations for Conferences of FISP

In accordance with its mission (Statute 2g) FISP encourages the promotion of conferences to be held under its auspices. FISP will help with the organisation and publicity for such conferences, and in return it requires that the conditions set out in these regulations be observed. These conferences will vary in size and in their range of philosophical focus. For the sake of simplicity these regulations classify events in one of two ways – 1) as a Major International Conference of FISP, 2) as a Conference of FISP. The title of the conference is, however, one of the matters addressed in the regulations.

Major International Conference of FISP

This type of conference should be on a scale of approximately half that of a World Congress. Its organisation and realisation should involve several countries and member societies of FISP, in which one may play the leading role.
To avoid confusion with a World Congress, it should not be held in a year adjacent to that of a World Congress. The precise title of the conference should be approved by FISP CD.
At least three members of FISP CD should be members of the organising committee of the conference. These three members should be supported, to the extent that is financially possible, as regards travel and subsistence expenses. The conference may be combined with a meeting of the CD or the Bureau.
Details of the date and location of the conference should be publicised on the FISP website at least a year before its occurrence. Further details should be publicised as they become fixed, so that members of FISP societies have a good opportunity to participate in the conference.

Conference of FISP

This type of conference will typically be organised by one member society of FISP, although more than one may collaborate for this purpose.
The title and nature of the conference should be notified to FISP CD, in order that its status as a conference of FISP can be assessed and approved.
Members of FISP CD should be encouraged to participate in the conference. The conference may be combined with a meeting of the CD or the Bureau.
Details of the date and location of the conference should be publicised on the FISP website as far in advance as possible, so that members of FISP societies have a good opportunity to participate in the conference.

Réglements pour les Congrès de la FISP

Un des buts fondamentaux de la FISP, d’après l’article 2g de ses statuts, est celui de promouvoir des rencontres philosophiques ayant lieu sous ses auspices. La FISP s’engagera à fournir son appui pour l’organisation et la publicité à telles rencontres et, en retour, elle exige que celles-ci se déroulent selon des régles précises. Les congrès dont il est ici question peuvent varier quant au nombre de leurs participants, quant à l’étendue de leur intérêt philosophique. Pour plus de simplicité, ces régles ne distinguent que deux types de congrès à savoir, 1) les congrès internationaux majeurs de la FISP, 2) les congrès de la FISP. La qualification du congrès est une des questions auxquelles ces régles s’adressent.

Congrès internationaux majeurs de la FISP

1) Un tel congrès devrait être d’une grandeur à peu près egale à la moitié d’un Congrès Mondial. Il est souhaitable que plusieurs pays et plusieurs sociétés membres de la FISP (dont une seule peut prendre l’initiative principale), s’occupent de son organisation et sa réalisation.
2) Afin d’éviter une confusion avec le Congrès Mondial, la rencontre ne devrait pas avoir lieu l’année qui précède ou qui suit le Congrès Mondial. La qualification exacte du congrès doit être approuvé par le comité directeur de la la FISP
3) Il est souhaitable que trois membres au minimum du comité directeur de la FISP soient membres du comité organisateur de la rencontre. Ces trois membres devraient recevoir une aide financière qui couvrirait, si possible, les frais de voyage et du logement. Le congrès pourrait avoir lieu en même temps qu’une réunion du comité directeur de la FISP ou du Bureau.
4) Les informations concernant les dates et le lieu du congrès devraient être communiquées au site-web de la FISP au moins une année avant sa réalisation. Les informations plus détaillées devraient être données au fur et à mesure qu’elles sont établies, afin que les sociétés membres de la FISP aient toute facilité pour participer au congrès.

Congrès de la FISP

5) Un tel congrès est normalement organisée par une seule société membre de la FISP, bien que plusieurs puissent y collaborer.
6) Il faut que le CD de la FISP soit averti de la qualification et du genre de la rencontre pour que celui-ci examine et approuve sa nature de congrès de la FISP.
7) Il est souhaitable que la participation des membres du comité directeur de la FISP soit encouragée.
8) Des informations détaillées sur les dates et le lieu du congrès devraient être communiquées au site-web de la FISP aussitôt que possible, afin que les sociétés membres de la FISP aient toute facilité pour participer au congrès.

REGLES CONCERNANT LES ARCHIVES DE LA FISP

Les Archives de la FISP doivent être confiées à une institution publique.
Cette institution devra assurer leur conservation, leur tenue en ordre et leur classement sous la responsabilité d’une personne explicitement indiquée. Elle devra aussi assurer la mise à disposition des locaux, du personnel et des fonds nécessaires a cet effet.
Ces archives doivent toujours être accessibles aux membres du CD de la FISP, et à d’autres personnes seulement sur autorisation écrite du Président de la FISP ou de son Secrétaire Général.
Aucun document ne pourra quitter les Archives. Seulement des photocopies en pourront être faites sur demande et avec les autorisations prévues au paragraphe C. Aucun document ne peut être publié sans 1’autorisation écrite du Président ou du Secrétaire Général.
L’institution consignataire des Archives devra informer le Secrétaire Général de toute modification concernant le responsable et la gestion de ceux-ci. Elle devra aussi donner au Secrétaire Général un préavis de six mois dans le cas qu’elle décide de ne plus continuer à garder les Archives de la FISP. adopté par le Comité Directeur de la FISP Palermo, le 14 septembre 1985